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How to Stay Connected as an Office During COVID-19

by Avionté

We’re sure by now you’ve seen no less than 20 or so emails, hundreds of news articles and perhaps thousands of social posts regarding COVID-19 and how businesses plan to take precautionary measures to prevent the spread of the virus.

While no doubt, many of these commutations are extremely important, lifesaving in some cases, this post is different.

Listed below is a collection of learnings and advice that we’ve gathered as a company over the last few weeks that can genuinely help your business embrace the “new normal” and continue doing what we as an industry do best, putting the nation to work.

Getting the Most out of Video
Do you remember how magical it was in the past decade once FaceTime came out? It really turned science fiction into science fact and allowed people to communicate in a whole new, personable way. Fast forward to 2020 and video has advanced significantly. There’s something more meaningful about seeing someone’s face vs. just their voice in a remote office setting.

At Avionté, using video chat vs. phone conversation is not enforced but it is heavily encouraged. Why? It creates a sense of team.

Being able to video chat someone instantly is similar to life back in the office when you could just walk up to a co-worker and ask them a question. Additionally, it adds a sense of professionalism. If you know you might have to be “camera-ready” while working from home, it adds a layer of purpose to your day and comes in handy when a client or boss calls.

Frequent Communication
Our executive team has been fully transparent with what the company is doing and what they are planning on doing with the evolving situation. This helps tremendously keep employees, clients, prospects and partners at ease knowing what’s next. Here’s four communication methods that have been working well:

  • Opened up an internal chat group – This digital chat group provides the perfect environment for employees to ask questions, seek answers and offer daily doses of encouragement.
  • Daily email updates – Every weekday, an email is sent out from the executive team, sometimes just the CEO, Karl Florida, with updates, encouragements and a touch of humor to keep employees motivated and informed.
  • Open digital door policy – While the entire company is working remote, there’s an open digital door policy where employees can easily ask the executive team questions.
  • Email blast to all clients, prospects, employees and partners – Even though many companies are actively doing this, it’s still important to communication to the broader community what your business is doing about the COVID-19 pandemic. Check out Avionte’s email blast.


Tips for Working from Remote
Working from home is definitely a “new normal” for many people, especially at our office where only a handful of folks BC (Before Coronavirus) worked remotely. To help ease others into the remote work lifestyle, we had our full-time remote employees send in their top tips for working productively from home. Here’s a small collection of their ideas:

  • Make your home office cozier by adding a plant, candle or placing it near a window with lots of sunshine
  • Workout before you start your remote day
  • Get dressed the way you would as if you’re going to the office
  • Stock up on delicious coffee (any coffee that’s better than the free stuff in the office)
  • Get into a morning routine
  • Take frequent short breaks to keep the blood flowing


Humor
In these perilous and uncertain times, humor still remains one of the best medicines when used appropriately. Whether that be memes, light-hearted dad jokes or even poking fun of the situation you’re in, humor is an excellent tool to keep moral high.

Here’s a few family-friendly jokes about the staffing industry for your enjoyment!

I once placed a firefighter for a job order only to find out they got fired a week later.

I hear staffing is really good in the garbage industry. Business is always picking up.

Did you know that 3.14% of recruiters prefer pie charts?

In closing,

We sincerely hope you find some nuggets of use out of this post. We’re living in some hectic times and it’s no doubt easy to feel disheartened. Just remember that we are resilient as an industry and we will get through this together.

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